AHNS 11th International Conference on Head & Neck Cancer
Exhibit Dates: Sunday, July 9, 2023 through Tuesday, July 11, 2023
EXHIBITOR FORMS:
(Due June 2, 2023)
Exhibitor Profile Form – Company information provided in profile will be used in meeting app.
Attendee Pre-Registration List Order Form – Cost $100
Exhibitor Appointed Contractor Notification Form – Must be submitted if a third party contractor is being used for booth installation.
Request for Hanging Sign – order form for sign available in Freeman Decorating Service Kit
Lead Capture – Cost – $249, first user; $149, each additional user – please contact Jenay Root at [email protected] for information on ordering the license and downloading the app onto your device(s).
BADGE REGISTRATION LINK:
Deadline – June 23, 2023
https://cvent.me/1lkVbo
Freeman Service Kit – shipping information, electrical service, furniture rental, and more.
Customs – AHNS has employed a customs broker for the 2023 AHNS International Conference. Please contact Jenay Root at [email protected] to be connected with our customs broker.
MANAGEMENT:
Jenay Root, Exhibit Manager
American Head and Neck Society
11300 W. Olympic Blvd., Suite 600
Los Angeles, CA 90064
Tel: 310-424-3326, ext. 127
Fax: 310-437-0585
Email: [email protected]
Web: www.ahns2023.org
MEETING LOCATION: The Palais Des Congres, Montreal
HOST HOTELS
Fairmont: The Queen Elizabeth (Host Hotel)
900 Rene Levesque Blvd. W, Montreal – Quebec H3B 4A5
Toll Free: +1-800-441-1414
Phone Direct: +1-514-861-3511
AHNS Discounted Group Rate Link: Fairmont Reservation Link
Rate: CAD $350 single/double*
Distance: 0.6 mile away; 12 min. walk via outside or underground walkway partial way.
Le Westin Montreal
270 Rue Saint-Antoine O, Montréal, QC H2Y 0A3, Canada
Toll Free: +1-866-837-4262
Phone Direct: +1-514-380-3333
AHNS Discounted Group Rate Link: Le Westin Montreal Reservation Link
Rate: CAD $315 single/double*
Distance: Across the street from the convention center.
InterContinental Montreal
360 Rue Saint-Antoine O, Montréal, QC H2Y 3X4, Canada
Phone Direct: +1 514-987-9900
AHNS Discounted Group Rate Link: InterContinental Montreal Reservation Link
Rate: CAD $259 single/double*
Distance: Across the street from the convention center.
*Rates quoted are in Canadian dollars. To get the current exchange rate, go to https://www.xe.com/currencyconverter/
ALERT! We would like to make you aware of a situation that has been affecting conferences nationwide. There are companies (Convention Housing Services, Global Housing, Global Travel, etc.) who claim to be the official housing bureau and ask to “assist” you with hotel reservations. They may disguise themselves as part of AHNS or may claim to represent the hotels and note they can get better rates, etc. They are NOT the official housing bureau and are NOT affiliated with AHNS in any way. If you received a call from any company claiming to represent AHNS, be aware that this is probably a scam and do not make the reservation or provide your credit card information. If you are contacted by any such company, please ask for the company name, phone number and contact that called (email if possible) and send to [email protected]
EXHIBIT HALL HOURS & SCHEDULE
Exhibitor hours subject to change
(exhibits will be located on the second floor of the Palais Des Congres)
Sunday, July 9, 2023:
5:15 pm- 6:45 pm (welcome reception)
Monday, July 10, 2023:
10:00 am-4:00 pm
Tuesday, July 11, 2023:
10:00 am-4:00 pm
EXHIBIT SET-UP
Saturday, July 8, 12:00 pm – 6:00 pm
Sunday, July 9, 8:00 am – 2:00 pm
EXHIBIT TEAR DOWN
Tuesday, July 11, 4:00 pm – 9:00 pm